Terms of Agreement
For the purposes of this agreement, the person(s) requesting use of the DeKalb Outdoor Theater shall hereby be
referred to as ‚client‛, and the DeKalb Outdoor Theater Board Inc. shall be referred to as ‚Theater‛.
1. Reservations will be accepted up to one year in advance for the Theater.
2. All reservations are subject to approval by the Theater Board.
3. Reservations should be made no later than 30 days prior to the starting time of Theater usage. Payment for
said reservations must accompany the Theater Agreement. Failure to do so may result in the cancellation of
said reservation.
4. Cost to reserve and use the Theater are $25 per day for residents or organizations in DeKalb county, Indiana,
and $100 per day for residents or organizations outside of DeKalb County.
5. Clients are required to provide proof of liability insurance before reserving the facilities. Proof of liability
can be obtained through an insurance agent of your choice.
6. Security is required for any event that exceeds 400 people in attendance, with a minimum of two (2) police
officers. Client to arrange.
7. Only those vehicles transporting food, suppliers, elderly or physically challenged individuals should enter
the Theater area. All other vehicles must remain in the authorized parking areas.
8. All tents, awnings, signs etc., require approval of the Theater before being erected. No items may be hung
from the Theater structure that would mar or damage any surface.
9. All bands, DJ’s and/or entertainment require approval of the Theater.
10. No alcohol, drugs, or firearms may be brought onto the Theater property by either the Client of individuals
attending said events.
11. No pyrotechnics or fireworks of any kind may be used on the Theater property.
12. It is the responsibility of the client to clean up all trash, leftover food, suppliers and other material from the
Theater and adjacent properties before leaving the Theater. All trash must be placed in designated on-site
trash containers. Client will be billed, at a rate of $20 per hour/per person, if it is necessary for the further
clean up of said event.
13. Client will be held responsible for any damage to the Theater and its equipment during the period used.
14. Theater reservations are limited to three (3) events per week. Exception to this is during the week of the
DeKalb County Free Fall Fair.
15. All events must conclude by 10 p.m. Exception to this is during the week of the DeKalb County Free Fall
Fair where events must conclude by 11 p.m.
16. Set up for event can begin two (2) hours prior to the start of the event. You will need to make arrangements
with Theater if earlier time is needed.
17. Restrooms will be open two (2) hours prior to the start of the event. You will need to make arrangements
with Theater if earlier time is needed.
18. The Client absolves and agrees to hold the Theater harmless from any and all damage, which may be
sustained by equipment or property left on site at the Theater before, during and after said function. Any
items left at the Theater are not covered by the Theater’s insurance policy.
19. In consideration of the participation of the Client, the Theater along with its governing bodies, officers,
volunteers and staff are totally released from any liability of any kind or character that may be incurred in
connection with said function;
20. The Theater shall be held harmless for any cost incurred due to the cancellation of the Client’s event by the
Theater due to an ‘act of nature’. This may include, but is not limited to: tornado, fire, flooding, severe
weather or power outages. Rescheduling will be allowed based on availability and approval of the Theater.
21. If for any reason a state of emergency is declared by the federal, state, county or city government requiring
the cancellation of the event, the Theater shall not be held liable for any costs or losses of said function by
the Client. Rescheduling will be allowed based on availability and approval of the Theater.
22. If for any reason legal action would need to be taken to enforce this agreements, all lawsuits shall be
litigated in the Circuit or Superior Courts of DeKalb County, Indiana. If any legal action occurs due to a
disagreement of these terms, collection of account balances or for any other reason, the Clint shall pay all
related Theater legal fees, court costs and any other expenses incurred.